DecliningOffers

Office of Career Services and Professional Development

Declining a Job Offer

If you choose to decline a job offer, do so courteously, in writing, after making a phone call.

Never say anything negative in writing about the employer, even if you had a negative experience.

If you had a very negative experience, discuss it with an advisor in Career Services.

A decision to decline an offer is usually based on the fact that another offer is a better fit for your interests and goals. It is fine to state this, without giving details about why the declined offer is not a fit.

It is not necessary to state whose offer you accepted, but you may do so if you wish.

Remember that this employer may be a contact for you in the future. Maintain professional, courteous relations.

Sample Letter (below):

Declining a job offer (hard copy layout)

1234 IUPUI Way
Indianapolis, IN 46202
(317) 555-1234
email: myname@iupui.edu

March 1 , 2011

Mr. Jack Frost
Next Company
123 West St
Indianapolis, IN 46213

Dear Mr. Frost:

Thank you very much for your telephone call and letter offering me the position of Assistant Engineer with Next Company. While I believe firmly in the mission of your organization and appreciate the challenging opportunity you offer, I have had another offer which I believe more closely matches my current career goals and interests. Therefore, although it was a difficult decision, as I explained when we spoke by phone this morning, I must decline your offer. I do appreciate all the courtesy and hospitality extended to me by your office, and I wish you well in your endeavors.

In the position I have accepted with XYZ Company, I will occasionally be attending IEEE conferences, so I hope we can get together again and talk about common interests.

Best regards,

Chris Hancock