Pat is responsible for financial and fiscal management of the School. Responsibilities of this position include the following: budget, financial, and fiscal planning for total resource management; overall responsibility of human resource management for the School; account supervisor for all general, non-general, and IU Foundation accounts which includes general funds, research and development funds, grants and contracts, and IU Foundation; serve as the Team Leader for the Administration and Finance Group; proposal and grant administration, work with chairs, faculty, and staff in the development of academic agreements and contract arrangements for the School; work with chairs, faculty, and staff to Serve as the School’s Fiscal Officer and Affirmative Action Officer; and serve as the Campus ASEE Representative.
Sherri Alexander, Director of Fiscal Affairs
Sherri is responsible for the administration and coordination of all account and human resource management, payroll, travel, and purchasing in the School. Responsibilities of this position include the following: manage and supervise the School’s accounts, which includes general funds, research and development funds, grants and contracts, and IU Foundation; serve as Account Manager for a large number of general, non-general, and IU Foundation accounts; monthly review of the financial status of all general, non-general, grant, and contract accounts; serve as Financial Information System (FIS) Account Delegate for all School general and non-general accounts; supervise and delegate FIS transaction processing for all accounts including electronic processing of purchase orders, budget transfers, etc.; supervise all aspects of payroll, purchasing, travel, human resources, search and screen, capital inventory, and accounting functions within the School; assist with financial and fiscal planning and budgeting; supervise coordination of the faculty and staff appointments and position management; and supervise capital inventory management for School.
Anne Rabie, Financial Analyst/Grants Specialist
Responsibilities are to assist the Associate Dean for Administration and Finance and the Director of Fiscal Affairs with financial matters relating to all accounts (general, non-general account, and IU Foundation) in the School. Responsibilities include: serve as account manager and or account delegate for some School accounts; perform duties and responsibilities as set forth by the university for account managers and account delegates; review and monitor income and expenses of accounts on behalf of the account supervisor, account delegate, or account managers; ensure compliance, integrity and accountability or all accounts as assigned; monitor accounts for deficits or balances taking corrective action as necessary; monitor income and expenses; serve as liaison with the Financial Management Support and other related campus offices when necessary.
Carmen Buchanan, Financial Assistant
Carmen is responsible for assisting the Assistant Dean of Administration and Finance as well as the Director of Fiscal Affairs. Responsibilities include: initiate and process departmental purchase orders both online and off-line; process and maintain records of travel authorization including assignment of numbers for all faculty and staff; initiate and process check requests payable through the IU Foundation; Prepare and process disbursement vouchers; prepare and process Supplemental Payroll Vouchers; process electronically purchase orders for School; assist with the preparation of financial reports; assist chairs, faculty and staff with solving problems with purchase orders, travel requests, check requests, disbursement vouchers; and serve as a resource person for the Administration and Finance Group and the Dean's Office.
Sally Manion, Financial Coordinator
Sally is responsible for assisting the Director of Fiscal Affairs with the administration of payroll and purchasing for the School. Responsibilities include: prepare and distribute clerical, technical, hourly, full-time academic and part-time faculty personnel paperwork and paychecks including the distribution of monthly paychecks; maintain official part-time faculty personnel files; process electronically purchase orders for School; prepare and process disbursement vouchers for invoice payments on purchases and personal services; electronic processing of inventory records on the CAMS system; coordinate the tagging of capital equipment; and assist chairs, faculty and staff with solving problems with purchase orders, payroll, and disbursement vouchers.
Susan J. Martin, Human Resources Coordinator
Susan is responsible for all areas of human resource management for both full time and part-time faculty and staff of the School of Engineering and Technology. Responsibilities include: management of all faculty and staff search and screen activities; liaison with faculty and staff for University and School policies; handle all human resources issues for faculty and staff including Family Leave, Reduction in Force, discipline issues, etc; serve as compliance manager for equal opportunity employment and affirmative action; manage permanent records for full time and part-time faculty and staff; coordinate training opportunities for faculty and staff; coordinate Instructional Effort Reports, all faculty annual reports, conflict of interest forms, outside activity forms, performance evaluations and promotion and tenure documentation; act as a liaison with faculty records office, human resources office and Purdue University, West Lafayette faculty records office for human resources matters; develop and maintain faculty and staff databases.
Staff | Job Responsibilities and Duties
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