Drop/Add Form
Filling Out This Form | Drop Add Procedures | Summer Session Transactions | Non-Standard Length Courses | Tuition Refunds | Notes
Filling Out This Form
- Student’s full name
- Student’s 10-digit university ID number
- Dropped course information
- Subject = Course identifier (E.g. CIT, ART, ECET, ECE, etc.)
- Catalog # = Course number (E.g. 105, 201, 207, etc.)
- Class # = unique identifying number usually 4 to 5 digits in length (formerly the section number)
- Units = Number of credit hours
- Dropped instructor’s signature (go to calendar to see when this is needed)
- Added course information
- Subject = Course identifier (E.g. CIT, ART, ECET, ECE, etc.)
- Catalog # = Course number (E.g. 105, 201, 207, etc.)
- Class # = unique identifying number usually 4 to 5 digits in length (formerly the section number)
- Units = Number of credit hours
- Added instructor’s signature (go to calendar to see when this is needed)
- Student’s signature
- Academic Advisor’s signature (go to calendar to see when this is needed)
- Semester and year the student is dropping or adding the course
- Dean’s signature
- Date
Drop and Add Procedures
Students may make changes to their schedules (more commonly known as drop/add) from the time of their initial registration up through the end of the 100% refund period, which is the last day of the first week of the semester.
- The registration system is available Monday through Friday from 7 a.m. to 10:00 p.m.; Saturday from 7 a.m. to 10:00 p.m. and Sunday 10:30 a.m. to 10:00 p.m.
- On the final day of the 100% refund period, the registration system is available until 6:00 p.m.
Any Fall and Spring schedule changes made after the first week require the signature of an academic advisor.
- Added courses after the first week also require the instructor's signature of the course the student wishes to add.
- Instructor signature and the signature of the academic advisor are required for withdrawals further into the semester.
- Once the student has all required signatures, the student should bring the form to the office of the Registrar, Cavanaugh 133 (the forms are not available in the Office of the Registrar).
- A Late Change Fee will be assessed beginning in the second week of classes for any course changes.
Visit the Academic Calendar for specific dates.
Summer Session Drop/Add Transactions
First and Second Summer Session drop and add transactions made after the third day of classes require the signature of an academic advisor. Added courses also require the instructor's signature of the course the student wishes to add.
- If the student is receiving any financial aid, s/he should consult with the Office of Scholarships and Financial Aid Services prior to the withdrawal to determine if dropping the class will effect aid.
- If the student is required to maintain a certain enrollment level, such as full-time, for purposes of being carried on a health insurance policy or to receive VA benefits, s/he should check to see if a drop will affect eligibility status.
Non-Standard Length Courses
The signatures of the instructor will be required beginning the first day of the second half of the course. For example, for a course meeting the second eight weeks of the term, the instructor's signature will not be required until the first day of the fifth week of the class.
Be sure to remind the representative processing the withdrawal in the Office of the Registrar that the course started late. For the refund schedule for these courses, visit the webpage for the Office of the Bursar.
Tuition Refunded
Tuition is refunded when applicable by the Office of the Bursar on a percentage bases according to the semester refund schedule.
Visit the academic calendar for specific semester refund schedules.
For Spring 2007, the dates are as follows:
100% refund ends at noon on January 13th for pass/fail, credit/audit options for 1Reg and 10W classes
75% refund ends at noon on January 20th for pass/fail, credit/audit options for 1Reg and 10W classes
50% refund ends at noon on January 27th for pass/fail, credit/audit options for 1Reg and 10W classes
25% refund ends at noon on February 3rd for pass/fail, credit/audit options for 1Reg and 10W classes
January 16th - forms are required to drop/add and late register
February 5th - last day for automatic W for 8-week classes
February 12th - last day for automatic W for 12-week classes
In extenuating cases, a student may wish to appeal for a larger refund of fees. Visit the Bursar page on procedures for filing an appeal for refund of fees for further details.
Notes
- Students who alter their original schedules, whether by personal incentive or by University directive, must do so officially by the procedures outlined above. Failure to assume this responsibility may jeopardize a student's academic record by incurring an "F" in a course improperly dropped and/or by not receiving credit for a course improperly added.
- Students who accumulate an excessive number of Ws on their records may be deemed to not be making satisfactory academic progress on their degree. If such a determination is made, they may be blocked from registering by their school and may risk restrictions or loss of financial aid.
