Frequently Asked Questions
Click below to learn answers to these questions. Note: the answer will appear at the very top of your browser.
Why can't a student register?
What are academic probation codes?
How does a student get term activated?
How do students learn who their advisors are?
How do students re-enroll after sitting out for two semesters?
How do students find their 10-digit student ID?
Who can answer my questions in the Recorder's Office?
How do students know the deadlines for applying for graduation?
Where do students find information about commencement?
Why can’t a student register?
5 Possible Reasons1. Is the student term activated?
Term activation means permission to register. Everyone currently enrolled is "term activated" for the following semester. A student has to be enrolled currently to be term activated for the next semester.
Students need term activation to access the registration system. To check for term activation, go to Learning Management and using the 10-digit ID number or the look-up feature using the student’s first and last name pull up the student’s record. Click on the blue “I” icon. Here you’ll see the student’s current program and major and a link for term activation. Click on the link. If you see the current registration term and a “Y” for eligible to register, the student has been term activated.
2. Does the student have a hold on his/her record?
Contact offices place holds for various reasons including, but not limited to:
- Academic probation.
- Outstanding account balance.
- Meningitis Compliance. Go to OneStart and click the Immunization Compliance Form link. Read, insert electronic signature. Submit. This is an overnight update once submitted online.
- International Students. Contact the Office of International Affairs.
It is the student’s responsibility to contact each office that has placed a hold on their record at the phone number provided. Only the campus office that placed the hold can remove the hold.
To see Holds, go to Learning Management pull up student’s record and click on the red, No (stop sign) icon.
3. Does the student need a class permission?
If the Schedule of Classes indicates that “Instructor Consent Required,” a class permission needs to be entered by the department secretary that manages the course allowing the student to register for the course.
4. Is there a time conflict?
The registration system will not allow a student to register for classes with conflicting times (one class overlaps a second class). However, if the overlap is only a few minutes, the student can go to the instructor of each class to get permission to leave class early or arrive late.
To initiate the time conflict process, the student completes a Schedule Adjustment (Add/Drop) form using the course information that creates the time conflict. An advisor and Dean’s signature are required on the form as is additional documentation (Memo) from an instructor/advisor outlining “how” the time conflict will work. The student brings both the Schedule Adjustment form and the documentation to the Dean’s Office, gets the Dean’s signature of approval and carries the form to the Registrar’s Office (CA 133) for processing.
5. Is the student taking more than 18 hours of classes?
The registration system will allow a student to register for a maximum of 18 hours. Any hours over 18 is considered an overload. If the student’s academic advisor wants to grant permission for a student to register for more than 18 hours, this process is initiated with a Schedule Adjustment (Drop/Add) form. The student completes the form using the course information that creates the overload. An advisor and Dean’s signature are required on the form as is additional documentation (memo) from the advisor justifying the need for an overload. The student brings both the Schedule Adjustment form and the memo to the Dean’s Office, gets the Dean’s signature of approval and carries the Schedule Adjustment form to the Registrar’s Office (CA 133) for processing.
How does a student get term activated?
To get a student term activated you must contact the Recorder's Office directly at 317-274-2533 (kssloan@iupui.edu) or 317-274-9740 (vcarterf@iupui.edu).What are academic probation codes?
Academic Probation is called Negative Service Indicators in SIS. Below are the codes used in SIS vs. the codes and meanings we used in the old system; the old codes are still used in the Recorders Probation Database.
SIS Negative Service Indicator Codes
V03 – Advising (can advance register)
V00 – Hold with Impact (must wait till grades are posted)
V05 - Administrative (must wait till grades are posted)
V06 – Academic (must wait till grades are posted)
V02 – Academic Dismissal (must petition to school)Codes from the old Student System
85 – Advising (can advance register)
77 Readmission (must wait till grades are posted)
71 Administrative (must wait till grades are posted)
72 Final Warning (must wait till grades are posted)
76 Dismissal (must petition to school)How do students learn who their advisors are?
In the School of Engineering and Technology, the student contacts the department that houses their program of study to schedule academic advising.
How do students re-enroll after sitting out for two semesters?
Visit the Enrollment Center's Website for more information.
How do students find their 10-digit student ID?Student IDs can be found via OneStart. Under personal information, click on the "University ID Number/Personal Info Overview" link. Then click the "View My Current Information, including University ID number" link.
Who can answer my questions in the Recorder's Office?
All members of the Recorder's office can answer questions from secretaries/advisors/faculty. All staff are cross-trained.
How do students know the deadlines for applying for graduation?
May graduation, February 1.
August graduation, April 15.
December graduation, September 16.Where do students find information about commencement?
Commencement Headquarters
IUPUI Office of Alumni Relations
University Place Conference Center and Hotel
850 West Michigan Street, Suite 241
Indianapolis, IN 46202
Hot Line: 317-278-1700 or 1-866-267-3104
E-Mail: commence@iupui.edu
Website: http://alumni.iupui.edu/commencement
-OR-
School of Engineering and Technology
Recorder’s Office
ET 215
317-274-2761
kkkeelen@iupui.edu
